Can I track other vendors?

Yes — vendors attach to the job with contacts, contracts and certificates of insurance.

Do I get a client-facing timeline?

The timeline lives on the job and can be shared through the client portal.

For wedding planners & coordinators

Every vendor, every detail, one record

Coordinators juggle more parties than anyone else at the wedding. Booksui’s coordinator pipeline runs inquiry → discovery → proposal → booked → design & planning → vendor contracting → final details → event week → event day, with vendors attached to the job and the couple’s conversation beside it.

The pipeline you get on day one

These are the phases the product installs for your trade, with the first items of each checklist. Rename, reorder or edit them; nothing sends on its own.

1
Inquiry
Reply within four hours · Confirm date, venue, and guest count · Establish which service level they need — full, partial, or day-of
2
Discovery
Understand the priorities before proposing a budget split · Identify who else holds decision-making authority · Surface family dynamics early — they shape the day more than décor
3
Proposal
Send within 24 hours · Define the service level precisely — scope disputes start here · State how many meetings and site visits are included
4
Booked
Countersign and confirm the retainer has cleared · Open the planning workspace and share it with the client · Agree the meeting cadence and put every date in the calendar
5
Design & planning
Build the design direction and confirm it against the budget · Produce the floor plan and confirm capacity with the venue · Shortlist vendors for each open category
6
Vendor contracting
Confirm each vendor contract is signed and the deposit is paid · Collect certificates of insurance the venue requires · Confirm arrival, load-in, and breakdown windows for every vendor
7
Final details
Lock the timeline and circulate it to every vendor · Confirm final guest count and seating with the venue and caterer · Walk the venue and confirm the floor plan in the actual room
8
Event week
Reconfirm arrival times with every vendor · Confirm the weather plan and the decision deadline for calling it · Collect and label everything the client is handing over
9
Event day
Arrive before the first vendor and hold the load-in schedule · Be the single point of contact — vendors and family come to you · Track the timeline and adjust early rather than late
10
Follow-up
Confirm the client has everything they were promised · Ask for a review while the experience is still fresh · Request permission to share photographs of the event publicly

Full, partial or day-of — as packages

Your coordination tiers are packages on the price sheet; the proposal spells out what each includes and the contract follows.

Vendors on the job

Attach the venue, caterer, florist, photographer and DJ to the job with contacts and contracts, and keep insurance certificates where the venue can ask for them.

Event week, checked off

The event-week phase carries the timeline, the final headcount and the vendor confirmations as a checklist you can see from your phone.

The couple’s inbox

Every email, text and note with the couple on one thread, with the event date and venue beside it.

Questions

Can I track other vendors?: Yes — vendors attach to the job with contacts, contracts and certificates of insurance.
Do I get a client-facing timeline?: The timeline lives on the job and can be shared through the client portal.
Is there a free plan?: Yes, no card required.