The moments
- Vendor contracting month: eight contracts in eight formats in your downloads folder.
- The venue asking for a certificate the caterer sent you in March.
- Final headcount changing twice in the last week.
- Event week: confirming eight arrival times from your car.
What goes wrong
- A vendor’s contract is on an email chain nobody can find during a dispute.
- The timeline lives in a document the couple has an old version of.
- Your own proposal — full, partial or day-of — is rewritten for every couple, and the contract does not quite match it.
What Booksui does
- Your coordination tiers are packages on the price sheet; the proposal spells out what each includes and the contract follows from it, signed by the couple with the deposit on the same page.
- Vendors attach to the job with their contacts, contracts and certificates, so the venue’s request takes one click on the job, not a search.
- The coordinator pipeline runs discovery, proposal, booked, design and planning, vendor contracting, final details, event week and event day, each with a checklist.
- Every email, text and note with the couple is one conversation with the date and venue beside it; the timeline lives on the job and can be shared through the client portal.
Honest limits
- Starter has 25 GB of storage and 2 automations; fine for a first wedding, tight by the third.
- Vendors are contacts and files on the job; they do not get their own log-in.
Related answers
- Does Booksui have contracts with e-signature?
- Yes — a proposal built from your packages becomes a contract with the client’s details filled in; they sign on their phone, the deposit is requested on the same page, and the signed PDF lands on the job. Templates for weddings, portraits, newborns, events, elopements, commercial work, second shooters and model releases ship with the product.
- How much does Booksui cost?
- Starter is free with no card; Pro is $29/mo, Studio is $59/mo and Agency is $99/mo, or $290/year, $590/year and $990/year billed yearly. Pro and Studio start with a 14-day free trial, and client payments go into your own Stripe account.
- Can clients pay invoices online?
- Yes — every invoice has a pay page where the client pays by card, and the money goes into your own Stripe account, never through Booksui. Deposits, balances and payment plans all use the same page, and a payment marks the invoice paid on the job.